 Whilst some business have embraced the digital sphere on a grand scale, others still rely on good old fashioned printed reports and documentation, which is where a reliable and efficient copy is required. However, for those start-up companies, purchasing expensive office kit is not always a viable option.
As photocopiers are an incredibly important piece equipment for any business, leasing is thus seen as an incredibly efficient way to access the crucial equipment that you need for the everyday running of your company, without having to provide a straightforward purchase. Leasing also enables businesses to be eligible for amazing tax benefits in addition to the latest technology for your office space - allowing you and your company to keep up with the ever changing landscape of the corporate world. So, for those of you considering implementing photocopiers in your office space or are still undecided on the idea, here's why leasing a photocopier might be the best option for you and your business... Budget Friendly Photocopier leases enables you to make small, fixed payments per month as opposed to providing a large payment for the equipment up front, alleviating you of any budgeting concerns. You can have access to the necessary photocopier equipment required for you and your employees whilst still having the flexibility and control to manage cash flow that suits the specific needs of you and your business. At Clarity Solution, we provide flexible leasing plans available with low finance rates, you can have access to the latest and innovative copiers at the best prices. The benefit? No capital outlay is required to acquire benefits of the equipment and you have the flexibility to upgrade if needed. Alternatively, with new companies often requiring a minimum of 3 years trading history to establish the right credit line for lease options, an in house rental option may be a better solution for you and your business. Our in house rental options are viable for 3 months through to 3 years backed with service guarantees. Leasing a photocopier has tax benefits It is stipulated that for those businesses that lease a photocopier as opposed to purchase one outright, you are eligible to pre-tax business expenses, enabling you to easily conserve cash flow for your business. Again, this is a particular beneficial option for small businesses who do not have unlimited capital at their disposal! Upgrading Technology Technology is continuously evolving, with updated models and versions replacing one another within the marketplace at a rapid and ever changing pace. Because of this, older models will lose value and depreciation overtime as their ‘newer’ and ‘shinier’ equivalents are created. Consequently, leasing is a fruitful option for many businesses who want to maintain the latest technological innovations as a way of maximising efficiency within the workplace. Leasing thus provides you with the flexibility to upgrade and update your existing facilities to the most updated versions, if required. Indeed, a business that owns all of their own equipment can only upgrade if they reinvest and dispose of the original equipment. When you have a photocopier lease on a fixed contract, it is much easier to upgrade to a newer model or one that will support any changes in your business’s requirements. Take our D310 D311 Sindoh photocopier for example, our flexible leasing plans at clarity solution give your business the option to own a multifunctional printer with compact total A3 colour solution for high work efficiency at extremely low values. Or alternatively, an Olivetti MF259, MF309 and MF369; a completely new development and not just an improved version of the previous models. These new machines are equipped with a large RAM memory of 8GB, have longer life consumables, and improvement to other functional areas. It's a win win. It must be noted, however, that purchasing a photocopier has a plethora of perks for your businesses. The options entirely depend on your companies specific requirements. To discuss whether your business would benefit from purchasing a photocopier outright or setting up a lease agreement, get in touch with us today on 01905 721400. .
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 Did you know you can work from home and still print to the office printer?
Many people are now working from home but what if you need to print off lengthy documents and your home printer isn't up to the job? We can help you and your colleagues to securely connect to your office printer while working remotely. We can either do this with you over the telephone or via authorised secure remote access to your computer. If you would like our assistance with this please call 01905 721400 / 01452 699400 or email service@claritysolutions.co.uk. Work has many challenges at the moment - we're doing what we can to help you overcome some of them.  In these unprecedented times we would like to reassure our customers that we will be continuing to serve you as normal unless legislation dictates otherwise. Being sensible, to minimise personal contact, we will make a few adjustments to the way our engineers solve problems for you:
At the moment our toner supplies are unaffected and we will continue to monitor your toner levels and send replacements as and when you need them. Please be assured there is no need to stockpile.
Our office is staffed, but should you not be able to reach us by telephone please contact us using the following email addresses as appropriate and your enquiry will be dealt with promptly: sales@claritysolutions.co.uk service@claritysolutions.co.uk admin@claritysolutions.co.uk If you have members of your team who are now working from home we can assist by helping to connect them to the office multifunctional printer as usual for printing documents securely. Please do not hesitate to contact us regarding this service. Worcester 01905 721400 Gloucester 01452 699400 We are all in this together. Stay safe.  Who knew that toilet rolls would become such a sought after item! It’s usually a small thing that no-one pays a huge amount of attention to. Here at Clarity Solutions we believe that small things can make a big difference. Like the way we use Print Audit software to monitor toner levels in your copier remotely so we can deliver replacements to you just when you need them. Like getting our toilet paper and tissues from a company that supports sanitation schemes in developing countries. In the Clarity Solutions offices our toilet paper is supplied by Who Gives A Crap. It’s made from bamboo which needs a lot less water than trees and grows much quicker so is more sustainable. AND Who Gives A Crap donate 50% of their profits to help build toilets for those in need. To date they have donated almost £1.5Million to non-profit organisations working to improve access to hygiene, water and basic sanitation in developing countries. When you consider that a child under 5 dies EVERY TWO MINUTES as a result of diarrhoeal diseases caused by poor water and sanitation, often as a result of not having access to a toilet, this is clearly an important issue that needs attention.
 Racing fans are excited that it’s time for The Cheltenham Festival and Clarity Solutions are delighted to be supplying a photocopier to the Festival Media Office again this year. We pride ourselves on responding to our customers’ needs at a gallop and this is no exception. Meg Furse, the Jockey Club’s Regional Marketing Executive responsible for the communications released from the Festival, needs a machine that is fast, reliable and versatile and the Sharp MX5140N fits the bill perfectly. We are able to supply this on a short term hire for one week only, including full engineer backup in the unlikely event that it’s needed, to give Meg peace of mind that the fast pace of the output from the Media Office can be sustained for the week of the Festival.
The Media Office produce up-to-the-minute information about the racing throughout each day of the Festival. With seven races each day there’s a lot of ground to cover getting information distributed swiftly to journalists in the onsite press room. These press releases are often in the format of multipage documents so printing and handling efficiency is paramount. The Sharp MX5140N can print and copy at 51/41 pages per minute respectively and automatically collates and staples these media packs ready for distribution, saving valuable time. Building good relationships with our customers is really important to Clarity Solutions and temporary installations in high-pressure environments such as this mean that we only have a short space of time to make a good impression. Our friendly team of engineers not only install the machine but they also provide full training so the media team will be confident under starters orders and ready for the off. Thanks to The Jockey Club for choosing Clarity Solutions again, we wish everyone involved a successful Festival. With organisations requiring high-quality prints, copies and scans, the office printer is an important commodity and reliability and efficiency are essential. Therefore shouldn't its maintenance and fault fixing be just as important?
Most modern MFPs (Multifunction Printers) are a complex mix of electronics and engineering and rather than try to handle the maintenance and fixing in-house and having to source consumables and parts, most companies opt to take out a service contract. This provides a simple, convenient and time-saving back-up support and service with local highly skilled engineers who deal with common and complicated printing and scanning problems, ensuring minimal downtime of your device. 1. Predictable Operating Costs
2. Prevention and Peace of Mind
3. Service Team
4. Response Times
5. Detail
For more information on how a Clarity Service Plan can help you, please call us on 01905 721400 or 01452 699400 or email us at service@claritysolutions.co.uk Clarity Solutions are pleased to announce that they have become an authorised reseller partner with Sindoh UK & Ireland, part of the PCL Direct Group based in Coventry. Sindoh has its own brand range of A3 and A4 MFPs and it's offering currently includes two entry level colour A3 MFPs at exceptional value for money, with plans to launch new colour models later this year. It also offers a great line-up of black and white A3 and A4 MFPs and printers.
Whilst Sindoh may not be a familiar name yet in the UK, they have a long heritage of manufacturing on behalf of Konica Minolta out of plants in Korea and China and up until recently their products have only been available in Europe through a distributor in Spain. With stock being held in the UK, we have easy access to the Sindoh products giving our customers a high quality, cost-effective and highly competitive solution quickly. If you would like to know more about the Sindoh products please visit our Sindoh product page or contact one of the team on 01905 721400 or 01452 699400 for an informal discussion. Speculation may say otherwise, but the use of photocopiers and printers within the office is as vital as ever. Technology is developing at a rapid pace, yet the need to have a physical document is why offices still need professional quality prints and copies.
The choices available leads to more confusion, with some SMBs often purchasing one or more devices that simply do not fulfil their needs. Making a decision isn't simply a case of picking the cheapest nor the most expensive you can find! What do you print? This is a key question - after all, you don't want to get lumbered with a printer that is completely unsuitable. If you print text documents on a small scale then basic inkjet should suffice. However, for high volumes, a laser printer would be a better choice. How much do you print and at what speed? Although speed is very handy, why pay out extra for a high speed machine if time is not a critical element within your business? However, if your office needs a faster workflow to stay productive, then inkjet and low end laser printers can be excluded. What other essential features do you need? When evaluating which machine will be fit for purpose, you will need to identify whether you will require other functions such as stapling, folding, booklet making, handling a range of paper sizes and feedstock, duplex printing and copying. It is important that the device is capable of delivering all your needs! How many people will be using the printer/photocopier? It is essential to know how many people regularly use and share the printer, so that each individual can connect to the device easily. Do I need a Multifunctional Device? Otherwise known as MFP (Multifunctional Printer) or MFD (Multifunctional Device) will require connection to a computer and will perform all printing, copying, scanning and document management functions from a single device. Faxing and other modules for finishing documents such as booklet making, folding, stapling and binding can usually be added as optional extras. Can existing equipment be replaced at the same time? With the ability to print, copy, scan and fax from a Multifunction printer is ideal for increasing productivity, saving money on running costs and convenience. Look at your existing setup and consider updating your existing scanner and copier at the same time and save on space with one central machine. Are you considering the running costs? The initial purchase or lease of the machine does not represent the full cost of the machine, with running costs making up a large portion of the overall outlay. Be sure to check the cost of cartridges, or look for an all-inclusive service agreement that gives you a fixed cost per page to include all toners, parts and labour. CHECKLIST
Still need help choosing? give us a call on 01905 721400 or 01452 699400 and our friendly staff will help you find the photocopier/printer that is right for you!
This guide explains how to configure your remote panel dependent upon your user requirements on your Olivetti MFP.
This handy how to guide explains how to set up user accounts on your Olivetti MFP copier and how to control who has access to it.
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The Mill, Gregory's Mill Street
Worcester WR3 8BA T: 01905 721400 Kestrel Court, Waterwells Business Park, Gloucester GL2 2AT T: 01452 699400 E: hello@claritysolutions.co.uk
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